Job Status

This field is populated by each individual company and can be used for any purpose you wish.

The original and intended use for this field was to indicate whether an employee is a full time, part-time, contractor, staff, etc.

When adding a Job status, there are two additional options for Contract type (Permanent, Temporary, Contractor, Zero Hours and Other) along with Full time/Part-time. These additional options are predefined and are only used for reporting purposes.

It's important to note that job status is a mandatory field. So, if using it for something else, it should be something that you can record for every employee.

To add or edit a job status, please take a look at this guide: Getting Started - Adding Job Status.

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Employee Status

This field is populated by each individual company so it can be used for any purpose you wish.

The designed purpose of this field is to allow you to indicate if an employee is on long term sick leave, maternity leave, garden leave and so on. This is not a mandatory field.

To add or edit Employee status simply go to:

Administration > HR > Data management > Employee status 

Using a combination of the three fields you can indicate that an employee is an active full-time employee who is on long-term sick leave for example.

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Active Status

This is a system field that is used to determine if an employee is a current/active employee or a leaver/archived employee.

This field only has two values which are system defined and cannot be changed - Current and Archived.

Any employee with an active status (current) can be managed day-to-day, will be shown in your system drop-down lists and you will need a license for them.

Any employee with an active status of Archived will only be shown in Archived employees and you will not need a license for them.

How do I archive an employee?

If you would like to make an employee a leaver/archive an employee, please take a look at this guide: Leavers.

How do I assign job or employee statuses?

Once you have each of these statuses populated, you will be able to make use of them for existing employees using the 'Change' icon below the Employee card (if using card view) or under Actions > Change (if using list view).

For new employees, you can enter this information under:

People > Employees > Add