Within HRWize, there is the option to assign employees to particular job grades.
If using the job grading structure, the employee's working pattern, salary and time off allowance will derive from the information entered against the job grade rather than being entered manually.
How to set up Job Grades
You will need to be logged in to an Administrator-level account and go to:
Administration > Company > Settings > Company Settings
Within the Financial section, you will need to set the "Job Grades determine salary/ time off entitlement" to one of the 'Yes' options and select 'Submit'.
Both of the "Yes" is defined as:
- "Yes - Salary and leave entitlement": The salary and the leave entitlement will derive from the job grade automatically.
- "Yes - Salary only": Only the employee's salary will be defined by the figure against the job grade; selecting the salary as the only option will mean that leave entitlements must be managed manually.
Your next step will be to populate the system with job grades. Go to:
Administration > HR > Data management > Job grades
Enter your various job grades into this table. When adding the new job grade, you will be asked to define the salary, working hours, and annual entitlements for any employees who are associated with this grade.
Assigning Job grades to employees
Job grades can be allocated at the point of adding a new employee into the system by selecting from your pre-populated job grades list. Alternatively, job grades can be assigned to existing employees via the Benefits icon on their employee file.
Once job grades have been assigned, you will notice that you no longer have the ability to adjust the employee's salary, time off allowance, or working hours. This is due to the information being defined by the job grade.
If you need to make an adjustment to their salary, time of allowance, or working hours, you will need to adjust the original information against the job grade or adjust their FTE.
Adjusting the working days and the FTE of an employee within the "Job grades" system will automatically adjust their salary, working hours, and time off allowance based on the FTE and working pattern which you've entered.
Overriding Job Grades
If there are any employees who do not fit the job grade structure, you do have the ability to override this on an individual employee basis.
Within the Benefits icon on the employee file, selecting the checkbox entitled "Grade Override" will remove this employee from the grading structure and reopen the ability to manually edit the salary, working pattern, and time off allowance fields.
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