Recruitment Settings

Before creating and using the Recruitment module, there are some settings you may wish to consider that can affect the way your recruitment process works. To makes these settings, go to:

Administration > Company > Settings > Recruitment > Settings

Candidate Display

• Default candidate module view - This gives you the option the view the candidates' page as a card view or a table view. See below how each setting looks:
  • Card view:
  • Table view:
• Use traffic lights indicator on candidate - Setting this to 'Yes' will populate a traffic light function on the candidate page. Each "light" can be manually changed to portray the progress of the candidates' application. 

Manager Requisitions

• Allow managers to raise requisitions - Selecting 'Yes' will allow managers to request requisitions which will be then routed for approval to a recruiter.
• Email hiring manager when application received - If you choose 'Yes', managers will be copied on the e-mail for a new application.
• Allow managers to add and edit candidates - If you choose 'Yes', a manager will be able to add or edit candidate as well as requisitions. Candidates can be edited for any requisition by the manager. Managers will not be able to delete a candidate, convert a candidate to an employee or reject a candidate.

Jobs Feed

• Enable JSON jobs feed - If 'Yes' is selected on this option, a JSON feed will be generated of your current jobs which can then be integrated into third-party systems.
• Post jobs to indeed - When this option is set to 'Yes', all jobs will be posted on Indeed. Your jobs will only be posted if you provide an email address (this is not shown on the Indeed listing). This can either be on the job requisition itself or, if that is blank, we will use your email notification address above (if there is more than one we will use the first one). If no email address is provided, the job will be rejected by Indeed as this is a prerequisite of posting on their job board.
• Auto archive jobs after close date - Setting this option to 'Yes' will automatically archive jobs as soon as their close date has passed.

Online Application

• Show address on standalone portal - Setting this to 'Yes' will only show up if a customised job listing pages are being used.
• Online form fields validation - This set all questions to mandatory. If a field has not been completed when the application form is submitted a prompt will appear to advise that the application has not been completed.
• Minimise list display - Selecting 'Yes' on this option will stop the job description from showing on the listing page.
• Default sort order - This option allows you to sort your requisitions on the job page.
• Email notification - An email address can be added here when a new application is received via the online application. If more than one person needs to be notified, separate the email address by a comma.
• Recruitment mailbox - The recruitment mailbox email.
• Allow adhoc applications - This will allow candidates to apply against no specific role.

Additional Online Application Documents

You can allow up to 5 additional online application document upload fields. These should not be used to upload CVs/resume's as there is an existing field to accommodate this upload so this can be searchable within the system.

You can add the name of the fields in these fields so you can specifically outline what you are looking for within these fields, or add a more generalized field name.

Application - page text

• Recruitment page text - Text entered here is displayed under the organization logo if you are linking directly to your recruitment listing page.
• Questions text - General text relating to the application can be entered here. This narrative will appear just below the main body of input fields and before the custom questions begin.
• Questions text - position - Here you can establish where the text will appear on the page. This can either appear at the top, between company role and questions or at the bottom of the page.
• Ad-hoc applications page text - This text will be displayed at the top of the page where candidates can register their details.

Application - success message

• Message after online application - The message that you require to be presented to the candidate after they apply for a role can be entered here.
• Message after adhoc application - The message that you require to display after a candidate has apply for an adhoc application.
• Display message in popup - If this option is set to 'Yes', the message after online application will appear in a pop-up. If this option is set to 'No', the message will appear on the screen at the top and bottom of the application form.
• Send message as an email to candidate? - If this option is set to 'Yes', the message entered in Message after online application will be sent as an email to the candidate.

Candidate Job Alerts

• Allow candidates to subscribe for job alerts - This will give the option to candidate to subscribe to job alerts.
• Job alerts options - The criteria you would like to display when there is job alerts.

Interviews

• Interview confirmation email - The interview confirmation e-mail narrative can be entered here.
• Default email template - Choose the default email template that you have created in Administration > Company > Settings > Recruitment > Settings.
• Multiple interview slots - This allows you to establish whether multiple interview slots are available at the point of selecting candidates for interviews.

Social Sharing

• Show social share buttons on job listing - If this is set to 'Yes', social sharing icons will appear on job listings. This is only applicable for the custom job listing pages.
• Logo for social sharing (inc HTTP) - You will be able to see the hash ID of the image you have uploaded in the recruitment logo field below.
• Recruitment logo - The logo for your organization can be selected here. HRWize has requirements for uploading logos. You can take a look at our requirements on our Uploading your company logo knowledgebase article.
• Social logo

Monitoring

• Monitoring text - If you wish to add a narrative that will be related to your use of monitoring questions and how the data is used, you can add this in this field.
• Hide monitoring data from individual application once submitted - If this is selected as 'YES', no user will be able to view responses relating to monitoring questions. This includes (but is not limited to):
  • Gender
  • Marital status
  • Disability
  • Ethnicity

Privacy Settings

• Privacy Notice - The narrative of the privacy notice for your organization can be created here. 
• Privacy notice - display option - You can choose where the privacy notice you have created can be viewed. This can either be viewed on job alerts when the candidate registers their details, both or none at all.
• Require candidate to agree with privacy notice - If this option is set to 'Yes', the candidate will be required to agree to the privacy notice when either signing up for job alerts or registering their details.
• Anonymise candidates - If this option is set to 'Yes', candidates will appear as anonymous.
• CV download - Here you can choose what user groups can download CVs.
• Hide agency candidates from managers - If this option is set to 'Yes', candidates that have had their submission sent from an agency will not be visible to managers.
• Custom company question visibility - You can establish who can view custom company questions. This can either be HR only or HR and recruiter level users.
• Custom role question visibility - You can establish who can view custom role questions. This can either be HR only or HR and recruiter level users.

Candidate Reject

• Candidate reject email text - The default rejection narrative can be added here.
• Candidate reject action - You can determine what action is taken when a candidate is rejected.

Candidate Tags

• Delete unused candidate tags - Clicking this button will delete all candidate tags which are not currently assigned to any candidates.