Interview Schedules/Slots

When inviting a candidate for an interview in HRWize, you have the option to present the candidate with a list of interview dates/times to choose from, from a given schedule. Once a candidate has chosen a particular date/time, it is no longer available for selection for any future candidate.  This useful feature can help to prevent "clashes" when interviewing candidates.

To set this up, firstly an Administrator will need to enable the feature in:

Administration > Company > Settings > Recruitment Settings

Under the Interviews heading, find the setting for Multiple Interview Slots and choose 'Yes'. 

Scroll to the bottom of the page and click 'Submit'.

The next step is to add one or more schedules as required:

Recruitment > Schedules

Click the green 'Add' button to add a new schedule. On this page, you can choose a name for the recruitment schedule, and pick the interviewers who will be conducting the interviews.

Next, click 'Add slots' to add the slots that the candidate will be able to choose from:

Click on the date field to select a date using the date picker:

Enter the available times for the appointments in HHMM format, so for 10 am, enter 1000.  Click the '+' icon to add more times and, once finished, click on the green 'Add' button.  This will add the chosen date/times to the slot.

To edit a list of slots, click on the 'Edit' action. 

To add more slots, click on 'Add' slots and repeat the process.  When you have finished adding all the slots for that interview schedule, click 'Submit'.

These slots can then be used when inviting candidates for interviews.  You can invite a candidate for an interview either by clicking the 'Interview' icon on their Candidate file (Recruitment > Candidates) or by going to Recruitment > Interviews and clicking on the 'Add' button.  When you do this, you will see an option for Schedule. Simply choose the interview schedule you have created from the dropdown list.

When the candidate receives their email to invite them to interview, they will be invited to choose from a list of available interview slots.  Any slots already chosen by another candidate will not be available for selection.