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Unauthorized Absence Heatmap

The Unauthorized absence heatmap is used to highlight patterns of unauthorized absence for an employee grouped by the day of the week.

It is displayed on the employee card of each employee and is only used for time off types where Authorized is set to 'No' in the time off settings for that type.

You can adjust the period over which the heatmap looks in by going to:

Admin > Company > Settings > Timeoff settings (global)

Scroll to Absence settings, using the "Absence rate period (months)" field.

An example of a heatmap might be:

The heatmap uses four colors to highlight potential issues with an employee's absence. The individual colors are triggered based on a percentage of the total number of possible days the employee could have worked in the indicated period in a similar way to Absence rate. In each case, when you hover over the relevant day a tool tip will appear which will show you the actual number of instances.

The four colors used are:

  • Grey - non working day;
  • Green - absence for that is less than 2.5% of the total possible working days;
  • Orange - absence for that is less is between 2.5% and 4.9% of the total possible working days;
  • Red - absence for that is over 5% of the total possible working days.

For example, in a "typical" working environment where an employee works 5 days per week over 52 weeks of the year, this works out as 260 days per year.

Using the above calculation, any given day would trigger as ORANGE when the employee has more than 6 instances of unauthorized absence on that day and RED when the employee has more than 12 instances of unauthorized absence on that day.

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