Within HRWize, there are predefined access levels.

Employees do not automatically have access to the HRWize system as they need to be set up as a user with at least an Employee level user access. Each user must a member of at least one user group, but in some cases, they could also be a member of a Secondary group such as Manager and Recruiter.

Click here to read about the User Access Level Groups you can set up for your users.

Please Note - These restrictions are global and, once set, will be applied against ALL manager users. You can also, optionally, apply these same restriction sets to individual HR or Finance users.

You can set global Manager restrictions by going to:

Administration > Company > Display settings > Manager views

Under the Manager views section, there are 4 main areas where restrictions can be applied against manager users.

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Pay and Benefits

There is a reference where you can restrict Managers' access to pay and benefits. The 3 options are pay/salary, benefits, and payments. This means, for example, you could stop all your managers from seeing pay and benefits, but can still allow them to access payments and benefits.

Please Note - Optionally, you can also apply these same restriction sets to individual HR or Finance level users by going to:

People > Users

The "Restrict access to pay/benefits" option will be available when you add or edit a Finance or HR level user:

Manager Employee Permissions

This controls what managers are able to do relating to employees. The options are:

• Add employees
• Quick add employees
• Approve employees
• Edit employees
• Delete employees
• Employee benefits (access to the module - this can used in conjunction with Pay and benefits above)
• Change employees
• Make leaver
• Start new employee workflows
• View employee workflows

Manager Module Permissions

This controls what managers are able to do relating to system modules. The options are:

• Add, edit or delete time off
• Add or delete timesheets
• Add, edit or delete training
• Delete expenses
• Delete mileage
• Upload employee documents - You can also specify "folders" with varying user group permissions such as only allowing the employee to access or only allowing the manager to access.
• Delete employee documents
• Access performance reviews
• Access performance warnings
• Edit performance goals

Restricted Fields

This controls what fields managers are able to access the employees they are able to see. The options are:

• Date of birth
• Social security number
• Gender
• Marital status
• Medical
• Nationality
• Ethnicity
• Disabled
• Registered disabled
• Sexuality
• Religion
• Address
• Home phone
• Home mobile
• Home email
• Emergency Contact
• Bank details

Please Note - The global Manager restrictions will also be applied against the Manager level user when administering their own Self-Service.