Create an Intranet/Content Pages

- Wizest version only -

You can create your own pages and add your own content to them including text, images, videos, and URL links.

Here are just a few examples of how you use your own pages:

• Improve your candidate/employee experience by creating dedicated onboarding content that your new hire could access before their start date. You could have a step in an onboarding workflow to send your new hire an email with a link to a specific page X number of days before their start date.
• Embed a welcome video from your CEO or team.
• Increase the uptake of your employee benefits by creating a page to explain what's on offer and link to any third-party systems.
• Aid learning and development by creating some basic training pages.
• Create a page of company events and key information of each so that all employees know what's happening and when.

Page Categories

Before you can create a Page you will need to define your pages by creating Page Categories. To create a Page Category navigate to:

Administration - HR - Pages

Once you navigate to this section, you will see a banner across the screen stating 'You need to add an page category before adding an page - click here to add a category' Select the word here to open the Add Page Category:

On this page you will see the following fields:

• Name - Enter the name for the Page Category, for example Onboarding.
• Parent - In this field once you have created one Page Category you will be able to select a Parent Page Category.
• Limit access by Department - This option allows you to limit the Departments that are able to view the Pages within the Page Category. Select from the multi dropdown field which departments you would like to have visibility.
• Limit access by Site - This option allows you to limit the Sites that are able to view the Pages within the Page Category. Select from the multi dropdown field which Sites you would like to have visibility.
• Only accessible to manager job roles - If this is set to Yes, Only manager level job roles will be able to access the Pages within the Page Category. Note: For more information on setting up manager level job roles, please review - How do I add a manager level job role?
• Order - This is the Order in which you want the Page Categories to display to an employee when they go to Pages. Setting this to 1 will put the Category 1st in the list.

Press submit to finalise your Page Category. Select Cancel to return to the Page Categories Table, from here you can add more Categories. 

Creating a Page

To create a page navigate to:

Administration - HR - Pages

Select Add to begin adding a New Page:

The following fields will be visible on the Add Page screen:

• Title - Enter the page name, for example "Welcome to *Insert Company Name*"
• Description - Is for internal purposes to provide an overview of the page and isn't displayed to employees. This field can be left blank.
• Category - Select the Page Category that this Page should be visible under.
• Version - Used to internally help with identifying if this page is something new or something which has been modified.
• Author - Used to identify who has provided the content for this page. If it isn't yourself, you can select a colleague from the drop-down list. That way, when you need to make revisions to the content, you know who to speak with.
• Content - You should type content directly into the content management box to avoid pulling in formatting when copying and pasting text from other systems/documents.
  • You can format the text within the content management box to make it easier to read and draw attention to key points. You might also want to support your written content with the use of links, images and video using the buttons identified below. 
    • Images - Images can be uploaded directly to HCM by searching your PC or by using the URL of where they're hosted. If loading hosted images please make sure you load the content from https domains only as HTTP images will cause SSL issues on the page.
    • Videos - These will need to be uploaded to a video hosting site such as YouTube or Vimeo - you'll then be able to copy and paste the unique video URL into HCM to embed the video on to your page. 
• Page order - This is the order in which you want the Pages to display to an employee when they go to Pages. Setting this to 1 will put the Category 1st in the list.

Once you have entered content and details into the above fields will create the Page.

How to view Pages created in your Environment:

To see a Page that has been created as an Employee, they will need to select the Intranet option on the left hand menu.

Once selected you will first see the Page Category and then the name of the Page under the Page Category.

Hide pages / set them as inactive 

If you want to hide pages from employee's whilst adding or editing them, you can set them as inactive when creating them or click on the Actions - Set Inactive when viewing your list of pages:

Note: Need input from Marketing? - If you could benefit from the help of a Marketing colleague in creating your pages, you can give any system user Marketing permissions by editing their user access so that they can create pages.