Here's just a few examples of how you use your own pages and add your own content to them including text, images, videos and URL links:
- Improve your candidate/employee experience by creating dedicated onboarding content which your new hire could access before their start date. You could have a step in an onboarding workflow to send your new hire an email with a link to a specific page X number of days of before their start date;
- Embed a welcome video from your CEO or team;
- Increase the uptake of your employee benefits by creating a page to explain what's on offer and link to any third party systems;
- Aid learning and development by creating some basic training pages;
- Create a page of company events and key information of each so that all employees know what's happening and when.
You can create pages under:
Administration > HR > Pages
STEP 1 - ADD CATEGORIES
These are names which will appear in your menu structure and will always appear under the "Intranet" menu icon. For example, Welcome to HRWize/Your Company.
You can create categories by clicking on 'Categories' at the bottom of the page.
STEP 2 - CREATE THE PAGES
Title - Give the page a name;
Description - For internal purposes to provide an overview of the page and isn't displayed to employees. This field can be left blank;
Category - Where should this page sit under the menu items/categories you created in step 1? For example, under Welcome to HRWize/Your Company.
Version - Used to internally help with identifying if this page is something new or something which has been modified. For example, 1 for version 1/a new page.
Author - Used to identify who has provided the content for this page. If it isn't yourself, you can select a colleague from the drop-down list. That way, when you need to make revisions to the content, you now which who to speak with;
Content -Time to get creative!
You should type content directly into the content management box to avoid pulling in formatting when copying and pasting text from other systems/documents.
You can format the text within the content management box to make it easier to read and draw attention to key points. You might also want to support your written content with the use of links, images, and videos using the buttons identified below.
- Images - Can be uploaded directly to HRWize by searching your PC or by using the URL of where they're hosted. If loading hosted images, please make sure you load the content from https domains only as http images will cause SSL issues on the page.
- Videos - Need to be uploaded to a video hosting such as Youtube or Vimeo. You'll then be able to copy and paste the unique video URL into HRWize to embed the video on to your page.
Limit access by department - If you leave this blank, all departments will have access;
Limit access by site - If you leave blank, all sites will have access;
Page order - You'll probably have several pages under one category, so you should order these from 1 (being the first/top the list) and so on until you have the last page displayed in your list. If you do not choose an order, pages will display alphabetically based on their title.
Hide pages/set them as inactive
If you want to hide pages from employee's whilst adding or editing them, you can set them as inactive then creating them or click on the 'Unlock' padlock when viewing your list of pages.
Please Note - You'll then need to refresh the list (by revisiting Administration > HR > Pages) before clicking on the pencil icon to edit the page you've just made inactive.
When you're ready to share the page, you can set it is as active via the same padlock button.
Need input from Marketing?
If you could benefit from the help of a Marketing colleague in creating your pages, you can give any system user "Marketing permissions" by editing their user access so that they can create pages too. Visit our marketing permissions article to find out how.