Bulk Upload - Time Tracking

The below article is relating to the bulk upload - Time Tracking which can be found by navigating to Administration -> Company -> Bulk Upload.

The Time Tracking bulk upload is under the Time and Attendance section here:

Once you've clicked the Time Tracking Bulk Upload button you will be directed to this page:

Employee Field

In the CSV the first column is called employee ID, this setting relates to what you enter in that column, For example if you have used the employee's names in the CSV the employee name option will need to be selected. 

Include archived employees in search?

When using name or Works ID method, sometimes you may have multiple instances of the same employee with on active and one archived - if you set this to NO we will not search archived employees when marching and will only search your active employees. If you had 2 active employees of the same name, for example, this setting would make no difference.

CSV file to upload

This is where you will load your CSV when it is ready to upload. Press browse and select the CSV file.

Download CSV Model

The second option downloads an example template for you to use for the bulk upload with all the headers needed for the bulk upload to be successful.

 

Editing your CSV:

When you download your sample CSV file it will look like this:

Employee - This field relates to your chosen Employee field on the bulk upload page, if you have chosen employee name this will be the employee's first and last name exactly as they are on HRWize, if this is either the system or Works ID, this will be either of those IDs exactly as they are in HRWize too. This field is Mandatory and Case Sensitive.

Date - The date of this Time Tracking entry. This should be entered in dd/mm/yyyy format. This field is Mandatory.

Time in - The start time for this Time Tracking entry. This should be entered in hh:mm:ss format. This field is Mandatory.

Time Out - The end time for this Time Tracking entry. This should be entered in hh:mm:ss format. This field is Mandatory.

Total (hours) - The total amount of time this Time Tracking record spans across. This must be entered in hours. This field is mandatory.

Approved - Is this time off instance approved? Valid options are:

0 = Pending

1 = Yes

2 = No

This field is Mandatory.