Adding Announcements and Announcement Categories

Announcements are the equivalent of a "digital notice board" within HRWize. They display on the right-hand side of every page in the system. 

You can access the announcements module under:

Administration > HR > Announcements 

When you first use Announcements, the first thing you need to do is to create "Announcement Categories" as every Announcement needs to be assigned a category.

Categories are accessed by selecting 'Categories' within the Announcements module. As per normal functionality, you can add, edit, and delete categories as required.

When adding a category there are only two options - Name and Color which are chosen from a list of options via a dropdown. You can also select 'Custom' from this dropdown which will open a colour picker where you can further customize your announcement.

To add an Announcement, you simply need to click 'Add' when inside the Announcements module and complete the fields on the screen. 

Most of this is self-explanatory but there are a few fields that warrant additional explanation:

1. Pinned -  Pinning an announcement will ensure that it remains at the top of the announcements list.
2. Require Acknowledgement: This means all users will need to acknowledge the announcement. You can report on who has Acknowledged the announcement in Report builder.
3. Category - This links the post to the Announcement Category as created above. Alternatively, if you have forgotten to add a category beforehand, you can do so from this screen by using the 'Add' button next to this field.
4. Status - This refers to the announcement being active or inactive. Active means that the announcement will be displayed, while Inactive may be used if you are preparing an announcement and do not wish for it to be displayed immediately.
5. Link to company document - If you want to attach a link to a document stored in Company Documents, you can do so from the list. Please be aware that the list shows all documents regardless of their permissions. While a document may be limited to one department under Company Documents, this will still be eligible in the list.
6. Department permissions - If you wish to restrict an announcement to a selection of departments, you can do so from the list of your company departments. If you do not choose any departments, the system will publish the announcement to all of them by default.
7. Site Permissions - If you wish to restrict an announcement to a select of site locations, you can do so from this list of site locations. If you do not select any of these options, this announcement will apply to all sites.
8. Manager level: Tick if you want this announcement to only display to users with a Manager level job role. 
9. Go live date - This means the announcement will not show until that date. If you add a go-live date and it is set in the future, you cannot send an email - the send email tick box will be greyed out.
10. Expiry date - If you only want the announcement to be visible for a limited time, you can enter an expiry date, after which the announcement will no longer be shown.
11. Send Email - If selected, an automatic email will be sent out to employees informing them of this announcement. The email will only be sent to those who based on the permissions, are set to receive the announcement. The announcement must also be set to "Active" in order for the email to be sent.
    Once created, the announcements are then shown on the right-hand side page and are colour coded according to the Category settings specified earlier:

If you want to add content to your announcements, there is a button on that section called "Picture" or "Video". Once you click on one of them, you will be able to select a picture from your desktop or copy paste a URL site, the same goes for video.

Once done, click on 'Submit', and you will be presented with your image or video on the content editor.

Click here if you would like to add a link to your image in Announcements.

Click here if you would like to add a company document to your Announcement.

Here is a visual representation of how to add an Announcement in a video by clicking here.