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Documents

  • Optional email notification for existing documents

    We have recently added the option to notify employees via email about an existing document on their record. If you forget to tick the ‘Notify employee by email’ box when creating the document or if yo...

  • Optional Email Notification For New Documents

    You now have the option to notify employees via email when a new document is added to their record. When creating the document you will see a new option called ‘Notify employee by email’. When ticked,...

  • Accepted File Types and Sizes

    Within HRWize, there are a number of places where a document can be uploaded.  For example, against an Employee as an Employee Document or against the company as a Company Document, in addition to spe...

  • Company Document Classifications

    In HRWize, you have the ability to add classifications to company documents to help employees understand how sensitive the information within a given document is. Document classifications can be set u...

  • Link Mandatory Documents to a Specific Job Role

    In addition to setting documents as mandatory, you can also set mandatory documents for a specific job role. By doing so, you must first set mandatory documents in: Administration > HR > Data Manageme...

  • Preventing Managers from Uploading and/or Deleting Employee Documents

    There is an option to allow or prevent Manager level users (or HR who are using manager restrictions) from uploading and/or deleting employee documents. You can do this by going to: Administration > C...

  • Document Search

    In the Documents module in HRWize, it is possible to enable a feature that will allow users to search through documents stored in the system. To enable this feature as an administrator, go to: Adminis...

  • Company Document Expiry Reminders

    It is possible to add an expiry date to Company Documents, in order to be notified before the document expires. The system will send a reminder 7 days and 1 day before the expiry date (by email to you...

  • Bulk Uploading Documents

    In HRWize, it is possible to upload Employee Documents in Bulk as an Administrator or an HR level user. There are 2 tools, referred to as Employee Document Uploaders, to facilitate the bulk upload of ...

  • Add Emails in Company Documents

    You can now add emails into documents section of HRWize. To do this, go to: Documents > Company Documents Once there, scroll down until you see the image below: You can then drag the an email and drop...