In light of GDPR, this piece will take you through three key areas of the system where you may want to review who has access to what data, as well as take you through making any changes and restricting access if required. This includes:
- Manager Permissions – The data managers can access on employees;
- Report Permissions – 7 user access levels can potentially access various reports in the Report builder;
- HR Restrictions – Based on locations and job roles levels.
Manager Permissions
This can be seen in:
Administration > Company > Settings > Display Settings
Scroll down to Manager Views.
Here you will be able to:
- Hide pay/benefits from managers;
- View the whole reporting line (direct reports only OR whole organization);
- Do permitted actions (add employees, edit employees, make leaver, add time off, edit training, etc.);
- Be restricted with certain fields (religion, disabled, date of birth, social insurance number).
Report Permissions
9 Levels of user access within HRWize with potential access to the Report Builder; HR, Manager, Finance, Recruitment, Trainer, Facilities & Approver.
You can check who has access to reports you have created under:
Administration > Company > Report builder permissions
The tick box indicates access permitted.
HR Restrictions
Companies can lock down HR access on a site and/or job level basis, restrict access to pay/benefits and read-only access.
You can check or edit HR user’s access under:
People > Users > Pencil icon (edit) next to HR user
Click here for more information on how to restrict HR users.
HRWize
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